2. Click APPLY HERE to complete the application form below:

 1. Please prepare the following documents before proceeding to number 2.

• Resume/CV
• All academic certificate and transcript (SPM/STPM/Diploma/Degree/Master/PHD/Professional Certificate)

The responsibilities of this position include general administration of internal and external research grants. The administrative duties include the communication and provision of grant-related information to researchers, and the handling of all grant administration processes. This includes but is not limited to, processing of claims, management and entry of data, maintenance of filing systems, as well as some analytical tasks. The position is expected to help the School of Research implement and improve new processes and guidelines related to research grants.

In undertaking these responsibilities, the position is expected to exhibit a highly professional approach in working closely and collaboratively with management and staff members at both the Sarawak and Melbourne campuses, as well as with parties (private and government) external to the University.

• Contribute to the smooth running of research administrative functions and maintain effective communications within and outside the School of Research.
• Identify potential grant opportunities and disseminate this information to faculty researchers.
• Organise internal calls for participation in grant opportunities.
• Maintain records of grant budgets, facilities, research assistants, and research permits.
• Process grant-related purchasing, claims, travel, research assistant contracts, and rental payments.
• Update and disseminate grant-related processes and forms. Develop and maintain website resources related to grants.
• Maintain records of research-related activities required for internal and external reporting (including MQA, MyRA, and SETARA), and make regular reports on year-to-date progress.
• Draft progress reports and financial reports.
• Maintain an internal record of grant-related budget and expenditures.
• Manage a filing system of all paperwork and correspondence.
• Collaborate with the Director, School of Research and other Faculty and School of Research staff, in developing and improving data collection, record-keeping, and reporting of grant-related outcomes.

• Record and disseminate minutes of meetings or notes as required.
• Ensure processes and guidelines relating to grants are clearly documented and communicated to stakeholders.
• Assist with preparing and disseminating, and/or despatching correspondence.
• Liaise with government authorities, and other internal and external stakeholders.

• A Bachelor’s degree in a relevant discipline from a recognised institution with at least three (3) years of relevant work experience; or Master’s degree holder can be considered.
• Demonstrated high level of maturity consistent with the requirements of the position for independent work and proactive approach to completing assigned tasks.
• Demonstrated experience and competency in administrative processes related to grants management, including application submissions, contract coordination, and financial reporting.
• Demonstrated knowledge of contract preparation, review, and compliance monitoring within a research or academic environment.
• Demonstrated proficiency in financial administration tasks, including budgeting, expenditure tracking, and preparation of accurate financial reports aligned with funding requirements.
• Demonstrated ability to effectively utilise information management systems and databases to maintain accurate and accessible records of grants and contracts.
• Demonstrated ability to attend to details and to handle more than one priority at a time to successfully prioritise and identify the best course of action in the implementation of assigned tasks.
• Demonstrated time management and organisational skills, including the ability to monitor, coordinate and follow up to meet tight deadlines.
• Proficiency in using written and spoken English and Bahasa Melayu.
• Ability to communicate effectively and empathetically with people at all levels in both the external and internal environment.
• Demonstrated ability to work well in a team environment and contribute actively to team cohesiveness.
• Demonstrated computer literacy to perform a range of tasks, including proficiency to produce a range of documents relevant to the role from the MS Office Suite, Adobe Acrobat Professional and other software applications.
• Demonstrated integrity in handling sensitive information and ability in maintaining confidentiality of information.
• Demonstrated ability to develop, implement and manage administrative systems and processes.
• Demonstrated understanding of research and postgraduate studies.
• Demonstrated understanding of the intricacies of commercial project contracts.